Cost Estimates - Travel

The ARRT Cost Estimation tool has a number of forms and reports that will help you estimate Travel costs for your Project.



Travel Summary By Task


The Travel Summary by Task page is the hub for adding cost estimates for Local and Long Distance Travel.

Functionality on this page includes:

  • Cost Type Sub-Header - this sub-header shows each of the Cost Types for which you can estimate costs. The amount below the header is the total estimated cost for the Cost Type for that selected Contract Year. You can move among the Cost Types by clicking on the appropriate tab in the sub-header.
  • Estimation Type - toggle to see the Minimum, Most Likely, Maximum, and Risk Adjusted estimation totals.
  • Contract Year - use the dropdown box to select a specific Contract Year to view and/or estimate.
  • "Profit is [not] being calculated for Travel" link - shows the user whether Profit is being calculated for this Cost Type. This can be changed by clicking on the link to open the Factor Loading Editor.
  • "Review by Category" button - navigates to a report that lists each Travel Category and the Requirements that have that Category assigned to them. For more information on this topic, scroll to this section further down this page.
  • "Manage Categories" button - navigates to a list of all of the Travel Categories in the Project. For more information on this topic, scroll to this section further down this page.
  • "Add New Local Travel Category" button - opens the Local Travel Category Editor where you can create new Categories for use in the Project. For more information on this topic, scroll to this section further down this page.
  • "Add New Long Distance Travel Category" button - opens the Long Distance Travel Category Editor where you can create new Categories for use in the Project. For more information on this topic, scroll to this section further down this page.
  • "Category Summary" button - navigates to a summary of each Travel Category in the Project. For more information on this topic, scroll to this section further down this page.
  • Grow/Shrink Font buttons - changes the font in the Requirements list for customized viewing.

On this page you will see the list of PWS and WBS Requirements for the Project. Select a Requirement in the list in order to estimate costs for it.

  • "Detailed Cost Entry" button - navigates to a form with information specific to the Requirement you have selected. For more information on this topic, scroll to this section further down this page.





Travel Summary by Category


This report displays a summary of the Travel Categories you created and displays the Requirements that have been assigned costs for that Category.

  • Cost Type Sub-Header - this sub-header shows each of the Cost Types for which you can estimate costs. The amount below the header is the total estimated cost for the Cost Type for that selected Contract Year. You can move among the Cost Types by clicking on the appropriate tab in the sub-header.
  • Estimation Type - toggle to see the Minimum, Most Likely, Maximum, and Risk Adjusted estimation totals.
  • Contract Year - click the blue Contract Year link to open a dialog where you can select a specific Contract Year to view.
  • "Back" button - navigates back to the Travel Summary by Task page.
  • Category and Estimation Type Cost column headers - click on a column header to sort the column. The currently sorted column's header is underlined.
  • Category link - click on a Category to launch the appropriate Travel Category Editor where you can view and/or edit the Category's details.
  • Requirement link - click on a Requirement to launch the appropriate Travel Editor where you can view and/or edit the Requirement's cost summary details.
  • Requirement "X" button - deletes the cost associated to a Requirement from the Project. Please note: this action cannot be undone.




Category Manager


This page displays a list of all of the Travel Categories you created for the Project. You can create new Categories as well as view, edit, or delete existing Categories.

  • Cost Type Sub-Header - this sub-header shows each of the Cost Types for which you can create and manage Categories. You can move among the Cost Types by clicking on the appropriate tab in the sub-header.
  • "Add From Rate Table" button - opens a dialog where you can add Categories from a Rate Table you created in the Tool Settings. For more information on this topic, go to the Tool Settings page in the Help Guide.
  • "Add" button - launches the appropriate Travel Category Editor where you can create a new Category in the current Project.
  • "Edit" button - launches the appropriate Travel Category Editor for the selected Category where you can make edits to the Category for use in the current Project.
  • "Copy" button - make an exact copy of the selected Category. You will need to edit the name of the newly created Category before you can use it in the current Project.
  • "Delete" button - deletes the selected Category from the Project. Please note: this action cannot be undone.
  • Grow/Shrink Font buttons - changes the font in the Categories list for customized viewing.




Local Travel Category Editor


This dialog assists you in the creation of Local Travel Categories for the Project.

  • Category - enter a name for the Category. Please note: Categories in a Project cannot share the same name.
  • Personal Vehicle Mileage - enter the Minimum, Most Likely, and Maximum estimates for the number of personal vehicle miles for the Local Category's trip.
  • Parking - enter the Minimum, Most Likely, and Maximum estimates for the parking costs for the Local Category's trip.
  • Tolls -enter the Minimum, Most Likely, and Maximum estimates for the toll costs for the Local Category's trip.
  • Notes - use this optional field to record data sources, assumptions, or other relevant data.
  • "Save and Close" button - saves the data and navigates back to the previous page.
  • "Cancel" button - discards any changes that were made and navigates back to the previous page.




Long Distance Travel Category Editor


This dialog assists you in the creation of Long Distance Travel Categories for the Project.

  • Category - enter a name for the Category. Please note: Categories in a Project cannot share the same name.
  • Origin - the city where the Long Distance trip begins.
  • Destination - the Destination city of the Long Distance trip.
    • "Manage Destinations" button - navigates to a list of all of the Long Distance Destinations in the Project. For more information on this topic, scroll to this section further down this page.
    • "Add" or "Edit" button - launches the Destination Editor where you can add new or edit existing Destinations.
  • Roundtrip Commercial Transportation
    • Airfare - enter the Minimum, Most Likely, and Maximum costs estimates for airfare for the Long Distance Category's trip.
    • Train - enter the Minimum, Most Likely, and Maximum costs estimates for train travel for the Long Distance Category's trip.
    • Baggage - enter the Minimum, Most Likely, and Maximum costs estimates for baggage fees for the Long Distance Category's trip.
    • Other - enter the Minimum, Most Likely, and Maximum costs estimates for any other commercial transportation for the Long Distance Category's trip.
  • Roundtrip Vehicle Transportation
    • Personal Vehicle Mileage - enter the Minimum, Most Likely, and Maximum estimates for the number of personal vehicle miles for the Long Distance Category's trip.
    • Taxi - enter the Minimum, Most Likely, and Maximum costs estimates for taxi cab services necessary for the Long Distance Category's trip.
    • Car Rental - enter the Minimum, Most Likely, and Maximum costs estimates for car rental services necessary for the Long Distance Category's trip.
    • Rental Car Gas - enter the Minimum, Most Likely, and Maximum costs estimates for car rental gasoline purchases necessary for the Long Distance Category's trip.
    • Parking - enter the Minimum, Most Likely, and Maximum estimates for the parking costs for the Long Distance Category's trip.
    • Other - enter the Minimum, Most Likely, and Maximum costs estimates for any other vehicle transportation necessary for the Long Distance Category's trip.
  • Miscellaneous Travel Costs
    • Other - enter the Minimum, Most Likely, and Maximum costs estimates for any miscellaneous travel costs necessary for the Long Distance Category's trip.
  • Per Diem
    • "Add" or "Edit" button - launches the Destination Editor where you can add new or edit existing Destinations.
    • M&IE - view the cost estimates for any meals and incidental expenses for the Long Distance Category's trip.
    • Lodging - view the cost estimates for any lodging for the Long Distance Category's trip.
    • Lodging Taxes - view the cost estimates for lodging taxes incurred for the Long Distance Category's trip.
  • Notes - use this optional field to record data sources, assumptions, or other relevant data.
  • "Save and Close" button - saves the data and navigates back to the previous page.
  • "Cancel" button - discards any changes that were made and navigates back to the previous page.




Long Distance Destination Editor


This dialog assists you in the creation of Long Distance Destinations for the Project.

  • Destination- enter a name for the Destination. Please note: multiple Destinations in the Project cannot share the same name.
  • M&IE - enter the estimate for meals and incidental expenses allowed for the Destination.
  • Lodging - enter the estimate for lodging allowed for the Destination.
  • Lodging Taxes - enter the estimate for lodging taxes for the Destination.
  • Notes - use this optional field to record data sources, assumptions, or other relevant data.
  • "Save and New" button - saves the data and clears the fields so you can create a new Long Distance Destination.
  • "Save and Close" button - saves the data and navigates back to the previous page.
  • "Cancel" button - discards any changes that were made and navigates back to the previous page.




Destination Manager


This page displays a list of all the existing Long Distance Destinations for the Project. You can create new Destinations as well as view, edit, or delete existing Destinations.

  • "Add" button - launches the Destination Editor where you can create a new Destination for use in the current Project.
  • "Edit" button - launches the Destination Editor for the selected Destination where you can make edits to the Destination for use in the current Project.
  • "Copy" button - makes an exact copy of the selected Destination. You will need to edit the name of the newly created Destination before you can use it in the current Project.
  • "Delete" button - deletes the selected Destination from the Project. Please note: this action cannot be undone.
  • Grow/Shrink Font buttons - changes the font in the Long Distance Travel Destinations list for customized viewing.
  • "Close" button - closes the Destination Manager and navigates to the previous page.




Travel Category Summary


The Category Summary lists the Travel Categories in the Project. This page provides you a comparative view of each of the Categories.

  • Cost Type Sub-Header - this sub-header shows each of the Cost Types for which you can view Categories. You can move among the Cost Types by clicking on the appropriate tab in the sub-header.
  • Contract Year - use the dropdown box to select a specific Contract Year to view.
  • Travel Type - toggle to see Local or Long Distance Travel Categories in the list.
  • Category link - click on a Category to launch the Travel Category Editor where you can view and/or edit the Category's details.
  • "Back" button - navigates back to the previous page.




Travel Detailed Cost Entry


The Detailed Cost Entry page is where you can manage the Categories and cost estimates for a Requirement.

On this page you will see the list of Travel Categories and the corresponding cost estimate for a Requirement. The Standards and Acceptable Quality Levels (AQL) for the Requirement are listed on the right.

  • Category link - click on a Category to launch the Travel Category Editor where you can view and/or edit the Category's details.
  • Cost Estimate link - click on a Category's estimated cost to launch the Travel Editor where you can view and/or edit the estimate's details.

Functionality on this page includes:

  • Cost Type Sub-Header - this sub-header shows each of the Cost Types for which you can estimate costs. The amount below the header is the total estimated cost for the Cost Type for that selected Contract Year. You can move among the Cost Types by clicking on the appropriate tab in the sub-header.
  • Estimation Type - toggle to see the Minimum, Most Likely, Maximum, and Risk Adjusted estimation totals.
  • "Manage Categories" button - navigates to a list of all of the Travel Categories in the Project.
  • Contract Year - use the dropdown box to select a specific Contract Year to view and/or estimate.
  • "Add New Local Travel" button - opens the Local Travel Editor where you can create new cost estimates.
  • "Add New Long Distance Travel" button - opens the Long Distance Travel Editor where you can create new cost estimates.
  • Complete checkbox - mark the Requirement as "complete" when you have finished assigning cost estimates to it. Please note: a Requirement cannot be marked complete for Travel with blank costs.
  • "Previous Requirement" button - navigates to the Detailed Cost Entry page for the previous task in the WBS list.
  • "Next Requirement" button - navigates to the Detailed Cost Entry page for the next task in the WBS list.




Local Travel Editor


This dialog assists you in the creation of cost estimates for the Local Travel Categories in the Project.

  • Category - select an existing Local Travel Category or create a new Category
    • "Add" or "Edit" button - launches the Local Travel Category Editor so you can create a new Category or edit an existing.
  • Number of Trips - enter the estimated Minimum, Most Likely, and Maximum number of occurrences for the Local Category's trip.
  • Number of Vehicles - enter the estimated Minimum, Most Likely, and Maximum number of vehicles for the Local Category's trip
  • Estimating Techniques - select an Estimating Technique that best justifies the data you entered.
  • Notes - use this optional field to record data sources, assumptions, or other relevant data.
  • Data for other Contract Years in the Project - displays the Number of Trips and Number of Vehicles for other Contract Years in the Project. You can click the "Use" button to re-use this data for the currently selected Contract Year.
  • "Save and New" button - saves the data and clears the fields so you can create a new Local Travel cost estimate.
  • "Save and Close" button - saves the data and navigates back to the previous page.
  • "Cancel" button - discards any changes that were made and navigates back to the previous page.




Long Distance Travel Editor


This dialog assists you in the creation of cost estimates for the Long Distance Travel Categories in the Project.

  • Category - select an existing Long Distance Travel Category or create a new Category.
    • "Add" or "Edit" button - launches the Long Distance Travel Category Editor so you can create a new Category or edit an existing.
  • Number of Trips - enter the Minimum, Most Likely, and Maximum number of occurrences for the Long Distance Category's trip.
  • Number of Travelers - enter the Minimum, Most Likely, and Maximum number of travelers for the Long Distance Category's trip.
  • Number of Days - enter the Minimum, Most Likely, and Maximum number of days for the Long Distance Category's trip.
  • Estimating Techniques - select an Estimating Technique that best justifies the data you entered.
  • Notes - use this optional field to record data sources, assumptions, or other relevant data.
  • Data for other Contract Years in the Project - displays the Number of Trips, Number of Vehicles, and Number of Days for other Contract Years in the Project. You can click the "Use" button to re-use this data for the currently selected Contract Year.
  • "Save and New" button - saves the data and clears the fields so you can create a new Long Distance Travel cost estimate.
  • "Save and Close" button - saves the data and navigates back to the previous page.
  • "Cancel" button - discards any changes that were made and navigates back to the previous page.




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